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Production Coordinator:
House of Anansi Press / Groundwood Books
June 01 2017
Production Coordinator, Cross-Media Group
House of Anansi Press / Groundwood Books

Location: Toronto
Deadline for applicants: June 16, 2017
Job Type: Full Time, Permanent
Job Category: Production
Year(s) of Experience: 1+ years

We are looking for an energetic, hard-working, dedicated, and above all well-organized individual with 1+ year experience in publishing, ideally in production, to play an important role in the Cross-Media Group at a dynamic, award-winning book publishing house.

The Production Coordinator is a full time 35-hour per week position in the Cross-Media Group that works across both Anansi and Groundwood imprints and reports to Erin Mallory, Director, Cross-Media Group. The position requires a close working relationship with the Managing Editors, Art Directors and the Publishers of Anansi and Groundwood.

House of Anansi Press is an equal opportunity employer that offers a competitive salary and excellent benefits.


Print Project Coordination, including:

1. For Books in Production:

• Ensure all printed books are delivered on time and on budget, with the quality and specifications requested

• solicit competitive prices from printers

• With the Managing Editor and Director, Cross-Media, develop accurate production schedules in advance of each season, update weekly production schedules, and participate in weekly production meetings
• Coordinate quoting and printing of all reprints and new format editions, ensuring that publishing standards, costs, printer schedules and in-house requirements are maintained as required, and archive the digital files of each reprint or new edition promptly once it has been printed
• Pre-flight and upload all files and hard copy for text, covers, and jackets to printers
• With the Director, Cross-Media, communicate with printers throughout the process to troubleshoot changes in schedule or workload, negotiate discounts in a timely fashion when errors occur, and keep in-house staff informed promptly of printer changes, delays, problems or successes
• Reconcile and approve all print invoices and receive all books in database

2. For Co-Editions and Special Printings:
• Working with the Rights Director and the Director, Cross-Media, coordinate quoting and printing of all co-editions and special printings from confirmation of order to delivery of finished books, ensuring that publishing standards, costs, printer schedules and customer requirements are maintained as required
• Supply print files to our vendors and manage ongoing relationships

Digital Archive Management, including:
• Maintain up-to-date, accurate and reliable digital production archives of all print projects

General Communication, including:
• Inform key staff of delays or problems with printer schedules or quality control
• With the Director, Cross-Media, advise on process and quality control of printing and reproduction, particularly with design-intensive books or books where artwork/photography is integral
• Arrange with printer for advance copies of books and for drop shipments (in consultation with sales and marketing, or with the Rights Director in the case of co-editions)


This position covers the Anansi and Groundwood lists so experience in the production of both illustrated and text-only books is preferred. Fluency with the Adobe Creative Suite, specifically InDesign, Acrobat and Photoshop, is essential; experience with font management and database software is ideal. Strong communication, time management, and organizational skills are very important to this position.

Interested applicants can send resume and cover letter to
Production: [1 posting]
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